Toscano Clements Taylor
  • Project Accounting
  • Huntington, NY, USA
  • 50,000 - 60,000
  • Salary
  • Full Time

 

Description
In the construction services industry, the ability to accurately determine and control costs is crucial to any project's success. Toscano Clements Taylor (TCT) prides itself on providing the cost data our clients need to make financially sound decisions. We are an independent, certified woman-owned cost estimating and cost management firm that works hand-in- hand with architecture and engineering firms on a wide variety of public and private sector projects. We are currently seeking a Contracts/Billing Administrator in our Huntington office.

At TCT, we depend on teamwork to provide exceptional client service, and encourage client retention. If you work well in a supportive and collaborative team environment, can work efficiently under pressure, and have an entrepreneurial spirit, you'll fit in well here. We work hard, enjoy what we do, and insist on a healthy work/life balance. Some things you should know:

  • We are a high volume, fast paced professional services firm. This position requires someone who is well organized and able to keep track of many moving parts. You will need to react to numerous emails which require a quick response.
  • Although we take our work seriously, we don't take ourselves too seriously, so a sense of humor is a definite plus!
  • We are a small firm and everyone pitches in when necessary. Your role may evolve and change as we grow. We are looking for a person that is flexible and adaptable.
  • You will need to be very proactive and need to "over communicate" with both internal staff and external clients. Often a phone conversation is far more effective than email, so we need someone who is not afraid to pick up the phone.

We offer long-term job security supported by competitive compensation packages. To learn more about us, please visit us at www.tctcost.com.

 

Position Summary

  • Reporting to the CEO and working closely with the firm's leadership team, this position is responsible for contract management, billing, and accounts receivables.
  • Contract Management
  • Review project contract documents with Project Managers to ensure accuracy
  • Set-up and enter project data such as scope of work, dates, fees in Deltek/Ajera database software program  
  • Set up billing rate tables and invoicing templates
  • Prepare and complete necessary project forms and request insurance certificates
  • Interact via phone, email with clients to ensure completeness of contract and invoicing procedures

Billing

  • Prepare and generate monthly invoices for 75+ projects in various phases
  • Expect daily communication and coordination with our project managers
  • Will require frequent conversations and time-sensitive follow up with our clients

Accounts Receivable

  • Responsible for Accounts Receivable, including making regular collections calls to clients.
  • Coordinates with leadership team and project managers when invoices reach overdue status.

 

Proficient in:

  • Project Management software, Deltek Ajera preferred; Must be proficient in all phases of Microsoft Office (Excel, Word, Power Point). Must be proficient in Microsoft Outlook including managing tasks and multiple calendars/in boxes.
Toscano Clements Taylor
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